Subscribing Vehicles to Toyota Halo

Before starting, ensure:

• • You have system administrator access to your account within the Toyota Halo platform

• • The vehicle is:
    • • Compatible with Toyota Halo
    • • Equipped with required telematics hardware (if required). For a full list of compatible vehicles and associated hardware, click here.

• • You have the following vehicle details:
    • • VIN (Vehicle Identification Number)

Step 1:

1. 1. Select vehicle(s) you want to onboard and then hit “Activate”

Step 2:

Select one of the following options:

• • [Most Popular] Choose from Saved Subscription Group – If you want to follow the same settings that were used for vehicles in a subscription group that is already established in Toyota Halo, and you would like all your vehicles to appear in the one invoice (invoices are sent per subscription group).
    • • Note: This option cannot be selected if it is your first time subscribing vehicles to Halo, as you are yet to create your first subscription group.
      • If you choose this option you will automatically skip through the next steps in this guide to the confirmation screen, as your subscription group settings have pre-filled. You can therefore skip to step 6 of this guide.

• • I’m Managing – If you want to create a new subscription group and a new invoice, and you want the vehicles to be visible in your own Toyota Halo Account.
    • • Note: If this is your first time subscribing vehicles, and you want them visible in your own Halo account, this is the option you’ll want to select.
      • Once you’ve been through the subscription process once, you can then select from a Saved Subscription Group the next time around. 

• • Another Department – If you want only another department in your organistation to have access to the visibility of the vehicles in Toyota Halo, not yourself.

• • Fleet Management Company – If you want an integrated Fleet Management Company to manage the location of the vehicles in Toyota Halo, and you want the vehicles to be visible in the FMO’s Halo account only, not your own.
    • • (Note: If you want the FMO to pay for the vehicles only, but you want them to be visible in your own Toyota Halo account, refer to this guide here).

Step 3:

Select your plan:

• • [Most Popular] Fleet Management Plan – Full access to Toyota Halo platform including web/app software interface.

• • Data Feed Plan – Only for those who wish to send Toyota Halo data to their existing Fleet Management systems, rather than directly use the Toyota Halo map interface.

Step 4:

Select your payment preference to pay for your subscription group:

• • [Most Popular] Credit Card: Automatic monthly deduction to your nominated credit card.

• • EFT: Pay via invoice issued over email.
    • • If you select EFT you can choose your payment term. Either 1 month, 3 months, 6 months, 12 months, 2 years, 3 years or 4 years.
      • Note: Invoice terms are 30 days after month end, and you will be required to share remittance with accounts.receivable@toyota.com.au for each payment.
    • • Overdue invoices that are not paid in time will result in loss of access to Toyota Halo and vehicles being offboarded. 

• • Another Department: Nominate another department within your business to pay your subscription fees.

• • Fleet Management Company: Nominate a dealership or FMO to pay your Toyota Halo subscription, as per a prescribed agreement (refer to this guide here for more information).

Step 5:

Name your subscription something that is relevant to you, or keep the default name:

Step 6:

Read and accept the Toyota Halo Terms of Use and click Confirm Order. Your vehicles are now subscribed and will show in Toyota Halo!

Note: Your vehicles will require 2x ignition cycles (turning the ignition on twice) before they show an active location on the platform. If any of your vehicles are in a “Not Deployed” state in Halo after subscribing and running the ignition twice, please share VINs with toyotahalosupport@toyota.com.au to investigate.

If you have any questions, or run into any issues, please email toyotahalosupport@toyota.com.au.